Every module a Canadian private career college needs.
End-to-end coverage from prospect to credential, with Canadian compliance baked in.
Admissions CRM
Website enquiry forms, a Kanban pipeline with stages you can rename, a public application form builder, application review, and one-click conversion to a student.
Student Information System
Full profiles with emergency contacts and AES-encrypted SIN, document storage on Cloudflare R2, bulk CSV import, notes timeline, audit log of every change.
Programs & Courses
Clock-hour and credit-based programs, per-program required-document checklist, credential templates with auto-numbered registration numbers, course catalog for the public.
Enrollment & Contracts
Program + course enrollment with contract fields, planned/actual end dates, breaks and holidays per cohort, status machine from enrolled through completed or withdrawn.
Attendance
Per-session attendance grid for staff. CSV exports of monthly clock hours per student (Ontario) and daily attendance per student (BC PTIB student records). Attendance forms the student checks and initials in their portal, kept for audits.
Gradebook
Configurable grade scale per program, weighted components, automatic GPA computation, pass/fail by program rules, transcripts generated as PDF.
Cohorts & Scheduling
Printable class schedules for day and evening intakes that skip statutory holidays and college breaks, with rolling intakes where students join mid-cycle. Recurring class sessions and a cross-cohort weekly calendar.
Student Accounts
Invoices numbered per college, payment plans with automatic installments you can re-date or re-split, refunds, awards and scholarships, AR aging, and a list of who is past the payment deadline with one-click pause and restore of class access.
Payments — Stripe
Connect a Stripe account; students pay invoices via a hosted Pay page. Refunds and reconciliation post back to the invoice automatically.
T2202 Tax Certificates
Bulk-generate T2202s for any tax year. Computes eligible tuition (refund-aware), full-time and part-time months, session window. CSV and XML exports for your accountant or filing software.
Diplomas & Transcripts
One-click PDF issuance, per-tenant registration numbers, configurable signatory and template, stored in document vault, voidable with required reason.
Student Portal
Students sign in with a password or their Microsoft 365 account to see their class schedule, grades, invoices and balance, read announcements, and upload required documents.
Communications & Payment Reminders
Email and SMS templates with your college signature. Automatic payment notices — the invoice a week before each due date, an overdue notice, then a final notice — with your Interac e-Transfer details. Scheduled reminders, and every message logged.
Reports
AR aging, attendance and clock hours, T2202, admissions funnel, revenue summary with monthly chart, reminder activity. JSON tenant export for PIPEDA portability.
Letters on Your Letterhead
Acceptance, enrolment verification, admission and graduation letters generated from editable templates, on the college's own letterhead, with the signatory of your choice.
Moodle & LTI 1.3
A Moodle connection imports course grades into the student record, shows the files students submit to Moodle assignments, and can suspend or restore a student's Moodle account for unpaid tuition. Cohort also supports LTI 1.3, so it can be opened from inside your LMS.
Public REST API & Webhooks
Per-tenant API keys with scoped permissions. Webhooks for invoice paid, student created, application accepted, and more. Built for school websites and external integrations.